Please note that text underlined in blue are hyperlinks to supporting documents
presented at the meeting. Click on them to read each document.
Fallen Heroes Mandarin Post 372
General Membership Meeting
January 11, 2018
The General Assembly meeting of American Legion Post 372 of January 11, 2018 was held at the Mandarin/St Johns Elks Lodge #2866.
The meeting was promptly called to order at 7:00pm by Commander Painter.
Opening ceremonies were conducted.
Roll Call of Officers
Roll call of Officers was held, and it was determined that a quorum was present. Finance Officer Comeaux, Judge Advocate Hempsall, and Executive Board Members Hughes and Hunt were absent.
Reading in of New or Transferring Members
Melvin Bowles Army WWII Transfer from Post 400
Brian Klevans Navy WoT Transfer from Post 88
Mark Shelton Navy Grenada New Member
Motion to approve new and transferring members was made and seconded. The motion passed unanimously.
Motion to approve the minutes of the December 14, 2017 meeting as posted on was made and seconded. The motion passed unanimously.
Motion to approve the Finance Report, subject to audit, was made and seconded. The motion passed unanimously.
Christmas Card from Tools for a Time
Email from Legionnaire Matthew Miller volunteering to serve on the Post’s Branding Committee.
January 2018 Issue of the Department of Florida’s Legion Link
Bob Kiley, Candidate for Department Commander, Congratulatory Note to Post 372 for exceeding 100% before December 31, 2017
Al Porter, Candidate for the Office of National Executive Committeeman Congratulatory Postcard to Post 372 for exceeding 100% before December 31, 2017
Letter from Department Historian Gerald Kaufman regarding login information for the Centennial website
Program for the 4 Chaplains Service at Post 137 on Saturday, February 3, 2018
Northern Area Ball Information, Saturday, March 3, 2018 at Post 129
Mandarin/St. Johns Elks Lodge #2866 Monthly Calendar
The Commander reported that he and the Executive Board are building a Standard Operating Procedures Manual for the Post so that future transitions will be seamless.
The Vice Commander’s report is attached. He noted that the Executive Board has split up Post 372’s non-renewed list and will be calling members to check in and see if they are interested in renewing.
The Adjutant’s report is attached.
Service Officer Litsky had one contact. His office hours are on Tuesdays at the Mandarin/St. Johns Elks Lodge from 4:30 – 6:00pm, except on the first Tuesday of the month when he is unavailable.
The Commander noted that he gave most of his report during the Officer’s Reports but added that the Post has a new Newsletter. A copy is attached.
Tom Schneider, Boys State Chair, asked for verifications that the registration fees for two delegates has been paid. The Adjutant reported that the payment was mailed on January 7, 2018.
Arthur Bides, Oratorical Chair, reported that there will be three contestants and that all volunteer spots have been filled. He asked that all Post members consider attending. The competition will be held on Saturday, January 20, 2018 from 1:00 – 4:00pm at the Northeast Florida Conservatory located at 11363 San Jose Blvd. The schedule is attached.
Post 372 has raised $103 towards PROJECT: VetRelief’s membership challenge of $1 per member. This money also counts towards the 5th District goal of $1000 per Post. Comrade Miller stated that his students will help raise money for this program. Report is attached.
Requesting nominations begins in January. Commander Painter reported that he will provide the Adjutant his contact list for area schools so that a contact list can be created for all school-related Legion programs.
The Post has 106 likes. A request for a Rider’s Escort for a Purple Heart recipient’s funeral was received via Facebook. The Rider’s group will provide the escort.
The Adjutant noted that the Newsletter will be published on the 1st of every month and that articles are due by the 23rd of each month.
Teacher of the Year
Requesting nominations begins in January.
The 2nd Quarter Post Audit will be held on Wednesday, January 17, 2018 from 11:00am to 1:00pm. Sergeant-at-Arms Lawn volunteered to serve on the Audit.
There are three new members on the Committee. Matt Miller, Steve Sullivan, and Dennis Brown have all volunteered to serve on the Committee.
Cancelled Stamp Program
Marty Kaufman, Cancelled Stamp Chair, collected cancelled stamps from members and submitted Thank You cards to the Adjutant from Stamps for the Wounded for archiving.
Due to the absence of the Chair, the discussion about Flag disposal is tabled until the next meeting.
Marty Kaufman noted that the Post should contact the Mayor’s Office and ask that a Proclamation be made for the Legion’s 100th Anniversary. He also stated that the Mandarin High School parade would be a good place for the Rider’s group and the Legion to gain recognition by participating. He added that the Post should consider holding a Poppy Drive on Memorial Day.
There will be two Hot Dog Giveaways on Monday, February 19th. One will be held at Hagan Ace Hardware on San Jose Blvd and the second one will be held at Thompson Ace Hardware on Old St. Augustine Road. Thompson Ace Hardware has donated the use of their Egg grill so all the Post will need donated is 200 hot dogs, buns, chips, and water bottles.
The Gun Raffle has been renamed to a Sporting Goods Raffle. The Post will be printing 250 tickets and be selling them for $10/each. The prize will be a $500 gift card to Academy Sports where the winner can purchase whatever they want.
The Executive Committee discussed the request to create a budget for each Program. After discussion, the Executive Board determined that the best person to create a budget for a Program is the Program Chair. No one else knows what each program needs to succeed. The Adjutant will contact all Chairs and ask that they submit a budget for their respective Program.
The Post has been investigating the feasibility of holding a Harley Davidson raffle. Rider’s Director, Joe Maltese has agreed to research this further.
The Adjutant has possession of the Post’s checkbook so that she can process membership without having to wait for a check to pay the memberships fees.
A Master Calendar has been created for the Post to mark all important dates as part of the Standard Operating Procedures Manual that the Executive Board is creating.
The Department Convention is scheduled for July 5 – 8, 2018. The Post needs two rooms reserved for the Commander and Service Officer.
Motion to approve the reservation of two rooms for the Department Convention in July was made and seconded. The motion passed unanimously.
The Post has a new Newsletter Sponsorship Program. For $5.00, your name will be listed in the newsletter as a sponsor for a year. A lifetime sponsorship costs $50.
For the Good of the American Legion
The Commander asked for nominations for the position of Post Historian. There were no nominations.
The next Executive Board meeting will be held on Tuesday, February 6th, 2018.
The next General Membership meeting will be held on February 8th, 2018.
There will be a 4 Chaplains Service at Post 137 on Saturday, February 3, 2018.
The next District meeting will be held on Sunday, February 11th, 2018 at Post 250 in Middleburg.
The Northern Area Ball is being held on Saturday, March 3, 2018 at Post 129.
There is a new Post Volunteer Opportunity Form on your chairs. If you are interested, please fill it out and return it to the Adjutant. It is also available on the website.
Matthew Miller reported that waivers should be signed by all people used in pictures in our newsletter, website, or any other kind of use.
Closing ceremonies were conducted.
The meeting adjourned at 8:00pm.