Please note that text underlined in blue are hyperlinks to supporting documents
presented at the meeting. Click on them to read each document.

 Fallen Heroes Mandarin Post 372
General Membership Meeting
May 10, 2018

The General Assembly meeting of American Legion Post 372 of May 10, 2018 was held at the Mandarin/St Johns Elks Lodge #2866.  

 

The meeting was promptly called to order at 7:00pm by Commander Painter.  

 

Opening ceremonies were conducted. 

 

The Commander recognized JSO Detective Margaret M. Rhatigan, JSO Detective Glenn Warkentien, JSO Assistant Chief of Investigations Scott Dingee, JSO Supervisor Sgt Dan Janson, 5th District Law and Order Chair Scott Pageau, and Chapter 372 +Director and Squadron 372 Commander Joe Maltese.

 

Motion to suspend the rules in order to conduct the Law and Order Awards was made, seconded, and passed unanimously.

 

Law and Order Awards

 

The Commander turned the meeting over to Post 372’s Law and Order Program Chair, Barry Litsky.

 

Chair Litsky presented JSO Detective Margaret M. Rhatigan and JSO Detective Glenn Warkentien Post 372’s Law and Order Award and read their award proclamations.

 

The meeting was called back to order so that Post business could be conducted.

Roll Call of Officers

 

Roll call of Officers was held, and it was determined that a quorum was present.  Executive Board Members Franklin Hunt and Judge Advocate Dan Hempsall were excused.

 

Minutes

 

The April 12, 2018 minutes are posted online at www.mandarinpost372.org/April-12-2018.

 

Motion to approve the minutes of the April 12, 2018 meeting as posted online was made and seconded. The motion passed unanimously.

 

 The May 3, 2018 Executive Board minutes were read per Post 372 By-Laws.

 

Correspondence

 

  • Post Card from Department 1st Vice Commander Dianne Boland reminding Posts that the Annual Consolidated Post Report is due May 5, 2018

  • Flyer from Post 283 announcing a Pig Roast with proceeds going to K9s for Warriors

  • Flyer requesting members to cut out coupons for overseas and domestic military families by sending them food, non-food, baby, and pet manufacturer coupons to make their hard-earned dollars go farther

  • Auxiliary Event announcement for Christmas in July Event to Benefit the Mandarin Food Bank

  • Elks Event Flyer for Kids Fair to Benefit the Mandarin Food Bank

  • Vets 4 Vets Flyer announcing Quarterly Meeting on Saturday, June 9, 2018

  • Memo from the Department of Florida announcing that there is a position open on the Department Finance Committee

  • Flyer from Post 194 for A Day of Remembrance on Saturday, May 26, 2018

  • Letter from The American Legion National Headquarters informing the Post that Ben St. John has applied to become a Paid-Up-for-Life member.

  • Memorial Day Event to Honor Jacksonville’s Fallen Heroes on Monday, May 28, 2018 at the Veterans Memorial Wall

  • Flyer announcing that Eunice M. Butts is running for Department 3rd Vice Commander

 

Reading in of New or Transferring Members

 

Motion to approve new and transferring members was made and seconded. The motion passed unanimously.

 

Finance Report

 

The Finance Officer read the Finance Report.

 

Motion to approve the Finance Report, subject to audit, was made and seconded. The motion passed unanimously.

 

The Commander introduced Joe Maltese, Squadron 372 Commander and Chapter 372 Director to speak.

 

SAL Commander and Chapter 372 Director Joe Maltese spoke about the Chapter’s June 10th Poker Run to benefit PROJECT: VetRelief. He noted that volunteers are needed, and that cars are welcome to participate in the event. He reported that there will be a Poker Run on Monday, May 28th to benefit Post 9’s recovery after their arson fire. Post 372 is one of the stops.

 

Commander Maltese then reported to the members that the SAL membership is $30 per year for male descendants of Veterans who are over 17 years old. Children under 18 and members of the American Legion in good standing are $8.00 per year. Anyone wanting dual membership should contact Commander Maltese at sonsofthelegionsquadron372@gmail.com.

 

Officer’s Reports

 

The Commander spoke about the School Medals Program and noted that there is a signup sheet for anyone interested in presenting awards. The Commander’s report is attached.

 

The Vice Commander’s Report is attached.

 

Old Business  

 

The motorcycle raffle was discussed. Approximately ten thousand dollars would be needed to conduct the raffle because we need to purchase the motorcycle up front. We will solicit donations from local businesses and send letters to other Posts in Florida. The selling time would be 6 to 9 months and we need to decide the cost of tickets and amount of tickets we will sell. Approximately $5,000 has been raised or pledged to purchase the motorcycle.

 

Motion to proceed with the planning of the Motorcycle raffle was made, seconded, and passed unanimously.

At the April 12, 2018 meeting, the following proposed changes were read. Post members were informed of the May vote via email and the Post newsletter within the thirty-day requirement. Post members elected to not have the proposed changes re-read before voting.

Proposed Changes to the Constitution:

  • Article IV, Section 3: There was no requirement to vote in transferring members.

  • Article V, Section 1: The expansion in the number of Vice Commanders from one to no less than two and no more than four.

  • Article V, Section 1: The Constitution and By-Laws were out of sync. The Constitution required not less than two or more than five Executive Board Members. The By-Laws read “The Executive Committee shall consist of the immediate Past Post Commander and two additional members” plus the Post’s Officers. We changed both to Post’s Officers, Immediate Past Commander, and four additional at-large members.

  • Article V, Section 2: There was a typo. Added the word “on” between the words “held” and “the”.

  • Article V, Section 6: The Constitution required that nominations be held in March, April, and May, the election in May, and installation after the Convention. The nomination and elections process drags on for months. We have streamlined the process with nominations and elections held in April and May, with elections also in May.

  • Article VII, Section 1: There was a typo. The word “By-Laws” should have read “Constitution”.

Proposed Changes to the By-Laws:

  • Article III, Section 1: If an officer cannot be on the Post’s checking account, this new wording allows for another Post Officer to be placed on the account with the Memberships’ approval. Also, with the approval of the General Membership another Post Officer will be placed on the account if one Post Officer holds two signatory roles.

  • Article IV, Section 1: The Constitution and By-Laws were out of sync. The Constitution required not less than two or more than five Executive Board Members. The By-Laws read “The Executive Committee shall consist of the immediate Past Post Commander and two additional members” plus the Post’s Officers. We changed both to Post’s Officers, Immediate Past Commander, and four additional at-large members.

  • Article VIII, Section 4: There was a typo. The phrase “Department Convention” should have read “Mid-Winter Conference”.

  • Article XI, Section 1: Adds Boys State, JROTC, Oratorical, and School Medals to the Post’s list of Standing Committees.

  • Article XII: Spells out how the Auxiliary, Sons of the American Legion, and American Legion Riders will be recognized, how membership for each entity will be governed, and how each entity will communicate with Post 372.

  • Article XIII, Section 1: Adds a requirement that the By-Laws be reviewed at a minimum of once per year.

 

Motion to approve the proposed changes to Post 372’s Constitution and By-Laws was made, seconded, and passed unanimously.

 

New Business

 

The Commander spoke about a draft resolution being put forth by Department Chaplain Barry Roberts. The resolution, The American Legion 4 Veteran’s H.O.P.E. (Helping Our Patriots Everyday) Community Outreach as a Department of Florida Program, is aimed at preventing Veteran suicide by helping heal Veterans’ “souls” through Community Outreach/Awareness Programs at the District and Post levels.

 

Executive Board Member Steve Sullivan reported that the Post’s 3rd Quarter Audit was conducted on April 24, 2018 and that no discrepancies were found. He noted that the Audit evaluated both the Post’s finances and Post operations. It is the Committee’s opinion that Post 372’s business continues to be conducted in a professional, business-like manner and that all necessary documentation of said conduct is complete and accurate.

 

The Adjutant presented a plan for a Disaster Preparedness Phone Tree and asked for volunteers to serve as Team Leaders. She added that she will send this information out to Post members via email.

 

Commander Painter reported that the Flags at Oaklawn Cemetery are ragged and in no shape to be used to honor fallen Veterans.

 

Motion to purchase 288 Flags for Oaklawn Cemetery, not to exceed $200, was made, seconded, and passed unanimously.

The Commander reported that he used his $250/month discretionary funds in April to donate $250 to Post 9 to help them recover from an arson fire that was set to cover up a burglary. He then noted that he used $140 of his discretionary funds for May to purchase the plaques and food for the Law and Order Awards.

 

The Commander announced that there will be a membership Rally on Monday, May 28th from 11:00am to 2:00pm and asked that members contact the Adjutant if they are interested in volunteering. He noted that the Adjutant will send out an email to the Post.

 

For the Good of the American Legion 

 

Announcements

 

There is a new Post Volunteer Tracking Form available to track volunteer activities. It is available on the website and will also be available at every meeting

 

The Volunteer Opportunity Form is also available online and at every meeting. If you are interested in volunteering on a Post Program or Committee, please fill it out and return it to the Adjutant

 

Nominations

 

The Commander read the officer nominations from the April 12, 2918 General Membership meeting.


First Nominations for 2018-19 Officers

 

Executive Board (4 positions available):................................. Steve Sullivan

                                                        ..................................... Jim Hughes

                                                        .................................. Franklin Hunt

Chaplain:..................................................................... Dr. Buck O’Connor

Finance:.............................................................................. Don Severns

Historian:........................................................................ Charles Benham

Sergeant-at-Arms:.............................................................. Paul Arambula

Vice Commander:.............................................................. Sheri Rodriguez

Vice Commander:................................................................... Barry Litsky

Commander:......................................................................... Alan Painter

 

The Commander called for second nominations. Julian Carter was nominated for the Executive Board and he accepted his nomination. Frank Nichols was nominated for Vice Commander and he accepted his nomination.

 

Nominations were closed with no further nominations.

 

Elections

 

As all officers ran unopposed, the Adjutant cast a single vote in favor of all candidates.

 

The Commander made the following appointments, subject to Post approval:

 

Adjutant........................................................................ Sheri Rodriguez

Judge Advocate................................................................. Roy Moltisanti

Service Officer..................................................................... Barry Litsky

Service Officer................................................................... Franklin Hunt

Service Officer................................................................ Sheri Rodriguez

 

Motion to accept the Commander’s nominations were made, seconded, and passed unanimously.

 

The Commander stated that the Post needs a Children and Youth Chairman. He noted that if a Legionnaire is not interested but their wife is, the wife can join the Auxiliary and serve on the Post’s Children and Youth Committee.

 

Stamps for the Wounded Committee Chair Marty Kaufman thanked the Adjutant for including Stamps for the Wounded in the newsletter. He also thanked everyone for turning in more stamps and gave a brief description of the program.

 

Upcoming Events

 

  • The next Executive Board meeting will be held on Thursday, June 7th.

 

  • Sunday, June 10th, Chapter 372’s Poker Run to benefit PROJECT: VetRelief.

 

  • The next General Membership meeting will be held on Thursday, June 14th.

 

  • The next Riders meeting is Sunday, June 17th at 10:00am. Meetings are held on the 3rd Sunday of each month. Breakfast is available for $6.00 beginning at 9:00am.

 

  • The next Auxiliary meeting is Thursday, June 28th at 7:00pm. Meetings are held on the 4th Thursday of each month. Dinner is available for $5 per person as a fundraiser for the Auxiliary and is open to anyone.

 

  • The next S.A.L. meeting is Thursday, June 28th at 7:00pm. There is a “Meet and Greet” at 6:30pm.  Meetings are held on the 4th Thursday of each month.

 

 

Closing ceremonies were conducted. 

 

The meeting adjourned at 8:42pm. 

Sheri Rodriguez

Sheri Rodriguez

Adjutant